CANVAS CATALOG DEPARTMENTS GUIDELINES FOR DEPARTMENTS Guidelines for Departments Purpose: Canvas Catalog can be used by departments that wish to offer online educational courses to non-matriculated students (also commonly called "Continuing Education" or "non-degree" students) who aren't enrolled in a degree-earning program. Current students may also register for courses in Canvas Catalog for continuing education or non-degree-related purposes, but those courses will not be available on official or unofficial transcripts from Thomas Jefferson University. Canvas Catalog cannot be used as a sign-up list for events, to sell merchandise, or for online courses targeting current Jefferson students. Payment Breakdown: The department can set any price point for its course, including making it free. The Academic Commons charges a $10 transaction fee per course paid registration and a $17.50 Canvas account charge per academic year (July-June). This fee is deducted from the amount transferred to the sponsoring department monthly. Users can take multiple courses in a year and only pay the annual Canvas account fee once. Sub-Catalogs: Each department or unique organization that wants to list courses in Canvas Catalog can have their own sub-catalog but are not required to do so unless they charge a fee. If a department is offering a paid course in Canvas Catalog, the department must have a unique sub-catalog because the departmental revenue accounts are linked to the individual sub-catalogs. By using a sub-catalog, departments can promote courses offered by their department collectively without having to promote either individual courses or everything offered by Thomas Jefferson University. Refunds: Students who register for a paid course but do not open the course or begin any course-work within the course are eligible for a refund at the discretion of the department offering the course. Students seeking a refund must contact the department offering the course to begin the process. The department will then verify that the student has not accessed or in any way begun the online course, remove the user from the course, and contact the Academic Commons to initiate the refund. Once a student has accessed any course materials or begun any course-work within the course, no refunds will be issued. If a department is concerned about students requesting refunds after seeing course materials, it may consider offering a short, free, preview course to help give students an idea about what the online course will be like before having to register for a full, paid course. Discount or Promotion Code: Departments can request the creation of discount or promotion codes that can be used for discounted registration fees on paid courses. Generated codes can be enabled for all courses offered by a department or for specific courses. Discounts can be for any value or percentage as long as the minimum $10 transaction fee for paid courses is maintained. Course Descriptions In order for a course to be listed in Canvas Catalog, a department must provide the following: Course title Short 150-180-character teaser paragraph Full course description that includes full course details PNG header image that is 1050w x 768h pixels and 72 DPI Time-frame (courses can be self-paced, timed, or scheduled for specific dates) Course fee, if any The course description should include course expectations, materials provided or required, and anything a student would need to know before registering for the course. A good course description includes a course summary, the type of content a student will find in the course, the type of assignments or exams a student will need to complete in the course, course completion requirements, any prerequisites, information about the program of which the course is a part, goals and benefits of the course, and a departmental contact who can answer any questions about the course. Programs: A series of courses can be bundled together in Canvas Catalog to form a program. A program allows students to register once but receive access to all courses within the program, and they will receive one certificate at the conclusion of the program. Courses can be registered for and taken independently of the program, and these will count toward program completion upon registering for a program. Departments can force students to complete the various courses in the program sequentially or allow students to take the program's courses in any order. Course Certificates: Each course in Canvas Catalog must have completion criteria set within the modules in the course. Students who meet all of the completion criteria for each of the course modules will be listed as having completed the course. Upon completion, students can download or print a certificate of completion that includes the student's name, date of completion, and the course name. Departments can work with the Academic Commons to design their own certificate.