CANVAS CATALOG DEPARTMENTS FAQS FOR DEPARTMENTS FAQs for Departments What is Canvas Catalog? Canvas Catalog can be used by departments who wish to offer online educational courses to non-matriculated students (also commonly called "Continuing Education" or "non-degree" students) who aren"t enrolled in a degree-earning program. Current students may also register for courses in Canvas Catalog for continuing education or non-degree-related purposes but those courses will not be available on official or unofficial transcripts from Thomas Jefferson University. Canvas Catalog cannot be used as a sign-up list for events, to sell merchandise, or for online courses targeting current Jefferson students. What are the costs to use Canvas Catalog? The Academic Commons charges a $10 transaction fee per course paid registration and a $17.50 Canvas account charge per academic year (July-June). This fee is deducted from the amount transferred to the sponsoring department monthly. Users can take multiple courses in a year and only pay the annual Canvas account fee once. What information is needed to create a course in Canvas Catalog? In order for a course to be listed in Canvas Catalog, a department must provide the following: Course title Short 150-180-character teaser paragraph Full course description that includes full course details PNG header image that is 1050w x 768h pixels and 72 DPI Time-frame (courses can be self-paced, timed, or scheduled for specific dates) Course fee, if any The course description should include course expectations, materials provided or required, and anything a student would need to know before registering for the course. A good course description includes a course summary, the type of content a student will find in the course, the type of assignments or exams a student will need to complete in the course, course completion requirements, any prerequisites, information about the program of which the course is a part, goals and benefits of the course, and a departmental contact who can answer any other questions about the course. How do I log in to Canvas Catalog? Departmental users and instructors can visit https://jefferson.catalog.instructure.com to access a list of courses. What username and password do I use with Canvas Catalog? When you first log in to Canvas Catalog, you will create a username based on the email address you used to register. An email will be sent to you, which you will then use to set your own password. NOTE: If you are an existing Jefferson employee or student, please use your Campus Key and log into your existing Canvas account. Can I get assistance while developing a course? Each course requested by a department to be listed in Canvas Catalog will be provided a course shell in Jefferson"s normal Canvas system. This course will be used for developing course content, receiving instructional design assistance, receiving Canvas technical support, and preparing the course for distribution. Instructional design assistance is available for instructors through Jefferson's Academic Commons. What will students receive upon completion of a course? Each course is Canvas Catalog must have completion criteria set within the modules in the course. Students who meet all of the completion criteria set for each of the course modules will be listed as having completed the course. Upon completion, students can download or print a certificate of completion that includes the student"s name, date of completion, and the course name. Departments can work with the Academic Commons to design their certificate. Some departments may also wish to issue CEU credit for courses. In courses or programs where participants learn and progress at their own pace, the department should establish a standard number of contact hours based on an average number of hours to complete the program. What is CEU credit? One Continuing Education Unit (CEU) equals ten (10) contact hours of learner interaction with the content of the learning activity, which includes classroom, self-paced instruction, pre/post assignments, and/or homework in support of a learning outcome. But how do you calculate the number of CEUs for a learning event? A contact hour is one clock hour of interaction between a learner and instructor, or between a learner and materials, which have been prepared to cause learning. Contact implies a connection between a learner and a learning source. In courses or programs where participants learn and progress at their own pace, the sponsor should establish a standard number of contact hours based on an average number of hours required of several representative learners to complete the program. A sponsor desiring to introduce a new self-paced course might select a representative sample of the intended audience " the larger the audience the better " to complete the course. It is important that the person(s) responsible in the organization for calculating CEUs for learning events monitors the learning events for any changes. Reassessment should also take place in the event of a major change to course content, method of delivery, change in equipment/software, or demographic audience. The calculation of CEUs should be consistent and accurate at all times to ensure learners are receiving the appropriate number of CEUs. Can our department promote just our courses in Canvas Catalog? Each department that wants to list courses in Canvas Catalog can have its own sub-catalog but is not required to do so unless it charges a fee. If a department is offering a paid course in Catalog, the department must have a unique sub-catalog because departmental revenue accounts are linked to individual sub-catalogs. By using a sub-catalog, departments can promote courses offered by their department collectively without having to promote just individual courses or everything offered by Thomas Jefferson University. What is a Program in Canvas Catalog? In Canvas Catalog, a series of courses can be grouped together into a program. Instead of registering for each course individually, a user can register for a program which includes access to all of these courses within the program. In order to request a program, each of the individual courses that make up a program must be requested first. Can discounts be offered to registrants? Departments can request Promotion Codes which will discount course registration fees. A promotion code can be created for all listings in a department"s catalog or just for specific courses. How are refunds processed? Students who register for a paid course but do not open the course or begin any course-work within the course are eligible for a refund at the discretion of the department offering the course. Students seeking a refund must contact the department offering the course to begin the process. The department will then verify that the student has not accessed or in any way begun the online course, remove the user from the course, and contact the Academic Commons to initiate the refund. Once a student has accessed any course materials or begun any course-work within the course, no refunds will be issued. If a department is concerned about students requesting refunds after seeing course materials, it may consider offering a short, free, preview course to help give students an idea about what the online course will be like before having to register for a full, paid course.